5 Organizational Tips for Entrepreneurs
Why get organized?
Organizing tips for entrepreneurs! Sounds great, but you’re self-employed and time-starved!
I promise, taking a wee bit of time upfront to create some simple systems will improve your days and your business.
As an entrepreneur, your time is your own. No boss standing over your shoulder giving you work to be finished and time-suck meetings to schedule and attend.
Ahhh…the freedom of being your own boss! Or not….
Spinning your wheels
Sure, on the one side you get to decide what you do when. But on the other side awaits SOS – Shiny Object Syndrome – which I wrote about here.
Constant distractions of social media, searching for things online, and the demands of parenthood (if you have children) can throw you off track.
At the end of the day, you wonder if you actually did anything that moved you closer to your business goals.
Are you ready for calm and release from the quicksand of busy work?
5 Basic Organizing Tips for Entrepreneurs
1. Write It Down
Let’s face it, we’re all overloaded with information so our minds short circuit. Don’t try to make your mind remember everything for you. As they say, “There’s an app for that.”
2. Put It in Your Calendar
If it isn’t scheduled on your calendar, it isn’t real…and, it’s just not going to happen.
A scheduled appointment can always be rescheduled, but if it’s not on your calendar, you’re relying on memory, chance, and a prayer.
I have an Accountability Partner (AP) and we have a standing weekly call that is already in our calendars as a repeatable weekly appointment. Scheduling it ensures we honor our commitment to help each other grow our businesses. Plus it keeps us from double booking.
3. Marketing 101: Business Cards
Organize your business cards so they are with you and ready at all times. First impressions matter and you want to look (and be) professional.
I can’t tell you how many times business owners I meet do not have a business card on them when I ask for it or worse, they offer, then realize they don’t have any.
Keep some in a filled business card holder in your purse and a backup stash in your glove compartment.
4. Safeguard Your Business Contacts
Use a Customer Relation Management (CRM) system. I use Hubspot CRM. It’s free and simple to use. I keep all my business contact data in it. I can set reminders for follow-up actions and track the relationship.
5. Batch Tasks and Content Creation
One of the biggest tasks you can organize in your business is to batch repetitive activities.
The idea of batching is to block off time for one single activity. You prepare once rather than over and over, getting into the flow and being more productive.
An example is batching video creation. Have one day set for video filming. You’ll only need to put on makeup and fix the lighting/set and your hair once. You can even have one core outfit that you change out with different accessories for each video.
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Jul’s Arthur works with successful entrepreneurs and companies virtually around the world and in-person helping them organize everything from home to office. Her clients include successful entrepreneurs, busy professionals and attorney clients. Specialties include paper taming, home/office-filing systems and decluttering